Responsibilities:

Provide secretarial support to the General Manager (GM):

• Internal and external meeting arrangements for GM and relevant participants
• Relevant administrative duties including claims submission, printing and filing, etc.
• Travel management including booking of flights, hotels, transfers and other relevant details

Manage the overall office maintenance and administration which include, but is not limited to:

• Building and lease management liaison including processing of related monthly invoices
• Maintenance and upkeep of office including office equipment, pantry
• HSSE compliance and overall workplace safety
• General cleanliness of office and managing the office cleaner(s)
• Monitor and tracking usage of office supplies and placement of orders

Receptionist/ Front Office duties for the Company:

• Managing goods receipt and deliveries for Office staff via courier/ normal mail
• Process Purchase orders (using SAP) and ensure that orders are filled in accurately. Liaise with logistics departments to agree on delivery dates.

Others:

• Backup to Commercial Administrator for validation of employees’ monthly claims submission
• Organisation committee member of Recreation Club for internal employee activity/ events e.g. Townhall, CNY Luncheon, etc.

Requirements:

• Minimum O level 
• Knowledge of SAP preferred
• Proficient in Microsoft Office especially in Word and Excel
• Good organizational skills
• Meticulous
• Able to work in a fast pace environment
• Good disposition and able to communicate to stakeholders at all levels
• Strong command of written/ spoken English.

Job Details:

Workplace
Hiap Hoe Building At Zhongshan Park, SG

Job type
Permanent

Part time / Full time
Full Time

Working Time
Monday - Friday

We regret to inform only shortlisted candidates will be notified.