Administrative Coordinator (12 Months Contract)

Email [email protected] for more info, or to submit your application

Expose to one of the highest commodity industry in the world - Beer Industry. Learn how we work in the world Probably the Best Beer Company, support in procurement administration & POSM management. 

You will be Expose to: 

Purchase Requisition (PR) 

  • Creation of Purchase Requisition and liaising with requesters from various departments (charge code, amount, contract fund utilization, delivery location)
  • Monitor and follow up on requisitions status
  • Preparation of requisitions listing on weekly basis
  • Ensure open requisitions are closed timely
  • For CAPEX and visibility: to check against CAPEX availability and visibility fund in CMS (flagships oulets, draught beer equipment quotations)

Goods Received (GR)

  • Review completeness of Purchase Order (PO) invoices within Invoice Processing Portal (Esker) for non-finish goods (Marketing, Sales, HR, Finance, IT)
  • Perform 3-way match between Delivery Order (DO), PO and invoices. 
  • Compilation of supporting documents and providing comments when necessary
  • Posting of GR in SAP 
  • Attached all relevant documents (DO, etc) in SAP, and file all documents
  • Submits non-PO invoices to Esker 

POSM Management 

  • Weekly inventory reconciliation and upload to system
  • Handle delivery/collection requests from various departments
  • Monitor and follow up with POSM movement including liaising with 3rd party Warehouse & Logistic on collections & deliveries.
  • Monthly Inventory reconciliation to Marketing Team 
  • Creation of material code for New POSM registration, including the maintenance of master list
  • Handle incoming shipments for POSM related PO, including liaising with approved forwarder
  • Inform 3rd party Warehouse on incoming shipment with information on the POSM for their GR
  • Liaise with Marketing Team and review of POSM for disposal on quarterly basis


  • Record & track Travel & Entertainment expenses for marketing team
  • Assume responsibility and ad-hoc tasks as directed by line manager and/ or Management.

Are You the One: 

  • GCE 'O'/'A' Level/Diploma/Degree in administration/ business/ logistics or any relevant studies/ work experience 
  • Knowledge of SAP is an advantage
  • Computer literate with good knowledge in MS Excel
  • Highly detail oriented, process oriented, strcured minded and able to multitask 
  • Self-driven and proactive, able to work independently

Job Details:

Hiap Hoe Building At Zhongshan Park, SG

Job type
12 Months Contract 

Part time / Full time
Full Time

Working Time
Monday - Friday 


We regret to inform only shortlisted candidates will be notified.